ࡱ> npm_ 0bjbj .xbb"   dddddxxx8L<x f88888       $!$p' d@@@' dd88< ***@d8d8 *@ ** Y8\cȳR%R 0 -, %2| %Y %dY*mt_' ' | @@@@ %  *: Template for International Study Tours Projected Expenses (please list everything on a per student basis): Transportation (SAU to airport, Plane Tickets, Visa Fees, Airport Departure Fees, Vehicle/Bus Rentals at destination, etc) Accommodations (Room & Board) Miscellaneous (Gratuities, Exhibit/Event/Entrance Fees, Supplies) Overhead Charge in lieu of tuition ($350 per student) Sponsor Trip Fees (divided by number of students on trip) Contingency (using approximately 10% or $150 per student as a guide) Revenues: Student Payment Fundraising International Study Tour Policies: Trip Expenses PLUS $350 flat overhead charge. Non-Refundable Deposit of at least $500 to hold place. Deposit required at least one month prior to purchasing plane tickets. Half page financial clearance form must be signed by Student Finance Counselor for financial clearance. This clearance means that no funds that are paid for the trip will be used for the students account, regardless of how much they owe. Total Trip expenses (minus $500 deposit that they have already paid) is due at least 2 months before the tour starts. Subsidy is billed at 70% of the full tuition charged. Report all of tuition/fees on the 1098T. Everything will be credited to the trip account, including the tuition, except the $350 overhead charge (that will go to the tuition account). Employees (Faculty/Staff) can use their free class to cover the full tuition rate charge. Tour Coordinators must work with the Cashiers Office to make sure that students have paid their deposits/trip expenses prior to the start of the trip. Special Participants (like excavation helpers) that are specifically helping the tour leader, may have the $350 overhead charge waived, otherwise everyone pays the same price for the trip regardless of taking it for credit or not. SAMPLE TEMPLATE: Tropical Biology Projected Finances Summer 2012 TransportationAmountAccommodationsAmountAirfare (ATL-Menado-ATL)$2,000.00Room & Board at KlabatAirport Transport 9 days@$25/day$225.00 SAU to ATL*$96.00Room & Board on Bunaken Manado$20.00 4 days@$30.00/day$120.00 Airport Departure FeesLodging & Transport in Bali (Manado+Bali)$40.00 5 days@$50/day$250.00Van RentalsFood-Bali 5 days@$20/day$100.00 6 Days local in Manado$75.00Room & Board at Tangkoko 1 day$20.00 Bus between airports - NY$20.00Boat in Bunaken (Froggies)  Miscellaneous 4 days @ $50/day $200.00Gratuities**$55.00Visa On Arrival (VOA)$30.00Entrance Fees***$90.00 Subtotal$2,481.00 Subtotal$860.00TOTAL EXPENSES PER PERSON $3,341.00 Total Costs/Student Expenses/person$3,341.00**GratuitiesTuition Overhead$350.00 Froggies $25.00Expenses - Snyder ($2,500/12 students)$208.00 General$10.00Expenses 2nd faculty ($2,500 /12 students)$208.00 Unklab gifts from USA$10.00Contingency Allowance$143.00 Laundry at Unklab$10.00 GRAND TOTAL$4,250.00Total$55.00  *SAU Transportation***Entrance FeesSAU to ATL (23 seats) = 250 miles x 2 trips @ 1.50/mi. + Driver 15hrs. 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